GCMS Notes Canada: Easiest, Fastest and Cheapest

Best way to apply GCMS


Computer Assisted Immigration Processing System (CAIPS) are noted in electronic form, which includes information relating to visa applications. Canadian High Commission (CIC) used CAIPS to manage documents containing details of the applicants. It is a way through which the applicants can get the details of their visa application.
Generally, CAIPS was needed where the application has been rejected applicant can know the reason for rejection through CAIPS. After learning the reason for the refusal, one can improve the application where it is needed.
It is also used to know the status of your application and can derive information about your file. CAIPS is also helpful to make the application file more updated as one can avail and know the errors made by him and can recover the mistakes.
Computer Assisted Immigration Processing System (CAIPS) is a computer system that was used previously for applications concerning visas, but now this system is updated by the new system GCMS, which is faster and more convenient.


Global Case Management System (GCMS) is a system created for Immigration, Refugees and Citizenship Canada (IRCC) to handle applications concerning immigration and citizenship. GCMS records all information concerning immigration and citizenship of the applicant along with the agreement to and from IRCC. The kinds of information managed by GCMS are:- the first name of the person, name of the family, birth date, birth country, address, education information, travel and medical history, employment and criminal information, if any. It is considered among the best tools to learn about the standing of the application concerning Canadian visas, such as travel, work, and educational visas with the IRCC. It also includes immigrant visas and applications related to permanent residency. The information can be derived in a PDF file, and this file gives information about the communication between the officers and their view on the applicant’s case/application.
Generally, the GCMS notes include two hundred pages depending on the extent and complications of the application process. There are 17 sections in GCMS notes.

Who and How to apply for GCMS Notes?

The Access to Information Act or the Privacy Act has issued a GCMS system allowing citizens to extract information about them from the federal government. One can apply for the notes if one is a citizen of Canada, a permanent resident of Canada or is in Canada at the time of the application. For instance, if the applicant does not fall in any of the above categories mentioned, one can apply or give an application through an agent who is a citizen or permanent resident in Canada. The agent will apply on his behalf to the Access to Information Act or Privacy Act.
One can also get a sponsor on behalf of the personal applicant, but a consent form is required for this purpose from the principal applicant along with a fee of $5. Then sponsors can apply to get access to information.

Time required for taking GCMS Notes

Immigration, Refugees and Citizenship Canada (IRCC) has been given 30 days to answer the application request. This period can be enlarged if there is a reasonable situation like there are vast numbers of requests or the request requires going over a considerable number of records which is impossible to be done within 30 days, and doing so will obstruct the government operations.
Extension of time may be necessary if the IRCC found the need to consult for the request. If the extension period is greater than the applicant will be informed by the IRCC. The period can extend from 30 to 60 days in a few situations.
Requests for GCMS notes will not impact or postpone visa applications.

When should one request GCMS Notes?

In case the applications are for permanent residence in Canada, one can request GCMS notes when the criteria relating to R10 completes. R10 is Regulation 10 of the Immigration and Refugee Protection Act, which is the step where the IRCC confirms and reviews whether all the documents and information required for the application process are complete or not. One can complete this stage within one month from the application given to IRCC. The appropriate time to file will be around 2nd to 3rd months after the application.
After the request of application for permanent or temporary residence has been handled and the decision has been made by the IRCC, one can request GCMS notes. If applications are rejected, the same will be mentioned by the IRCC to the applicant.
Importance of GCMS NOTES
GCMS notes are helpful for:

  • This system helps applicants in securing complete information about the progress of the application.
  • The applicant can know about the case file along with the assessment and criticism of the officers.
  • One can access the copies of the document submitted to IRCC
  • It helps in checking the application progress throughout the stages, and one can correct the mistakes
  • It also helps in getting the application process done conveniently and in the fastest way
  • It helps in obtaining information about whether the additional documents are required or not and, if required, whether the documents have been submitted to or accepted by the IRCC officers.

Criteria needed to apply for GCMS Notes.

1: Application number is compulsory for GMCS notes. This application number will be issued by IRCC once the applicant files for a visa application for Canada. One can have numerous application numbers relying on the number of times the applications have been submitted. The application numbers contain one number followed by nine digits, for example (A123456798). The categories of application numbers are listed below:

  • For applications relating to Economic Immigrants and Express Entry (Begins with E)
  • Application relating Provincial Nominee Programme (Begins with EP)
  • Applications relating to family sponsorship (Begins with F)
  • Applications relating study permit (Begins with S)
  • Applications relating to a work permit (Begins with W)
  • Applications relating Temporary Resident Visa, Visitor Record, Electronic Travel Authorization (Begins with V)
  • Applications relating Temporary Resident permit (Begins with D)
  • Applications relating to citizenship (Begins with C)
  • Applications relating Humanitarian and Compassionate considerations (Begins with H)
  • Applications relating refugee claimant (Begins with L)
  • Applications relating to refugee resettlement (Begins with G)
  • Applications relating to rehabilitation (Begins with RHB)
  • Applications relating to removal orders (Begins with N)

2: Unique Client Identifier (UCI) is given to the applicant after the process of application has been started, and there is only one UCI number assigned to the applicant irrespective of how many times he has applied. The UCI has eight (8) digits separated with one hyphen or ten (10) digits separated with two hyphens. It is precisely for clients.

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